How to Complain

We want to give you the best possible service. However, if at any point you become unhappy or concerned about the service we have provided then you should inform us immediately, so that we can do our best to resolve the problem.

Our Complaints Procedure

In the first instance it may be helpful to contact the person who is working on your case to discuss your concerns and we will do our best to resolve any issues at this stage. If you would like to make a formal complaint, then you should contact our Managing Director, Mr Shahzad Khan Raja, and he will investigate the matter. Making a complaint will not affect how we handle your case.

What will happen next?

• We will send you a letter acknowledging your complaint, where necessary asking you to confirm or explain the details. You can expect to receive our letter within 3 working days of receiving your complaint.

• We will open a file for your complaint on our system and record it in our central register. We will do this within 2 working days of receiving your complaint.

• Mr Raja will then investigate your complaint, which will normally involve examining your file and (if he did not act for you personally) speaking with the person in the firm who acted for you. He will do this within 10 working days.

• If you would like to have a meeting to discuss and hopefully resolve your complaint, we will arrange this within 3 working days of your request. Within 2 working days of the meeting with Mr Raja will write to you to confirm what took place and any solutions he has agreed with you.

• If you do not want a meeting, or if it is not possible for any reason, Mr Raja will send you a detailed response to your complaint, including suggestions for resolving the matter.

• At this stage, if you remain dissatisfied, you can let us know. We will arrange for another Director in the firm, who is not connected with the complaint, to review the decision. This is likely to take 10 days.

• We will let you know the result of this review within 2 working days of its conclusion. At this stage Mr Raja will write to you confirming the firm’s final position on your complaint (taking in to account the views of the second investigator).

What if we cannot resolve your complaint?

• The Legal Ombudsman can help you if we have been unable to resolve your complaint. They will look at your complaint independently and it will not affect how we handle your case. You can make a complaint using this link: https://www.legalombudsman.org.uk/make-a-complaint/

• Before accepting a complaint for investigation, the Legal Ombudsman will check that you have tried to resolve your complaint with us firm. If you have, then you must take your complaint to the Legal Ombudsman

  • Within 6 months of receiving a final response to your complaint, and

  • No more than 1 year from the date of act or omission you are complaining about; or

  • No more than 1 year from when you should reasonably have known there was cause for complaint.

If you would like more information about the Legal Ombudsman, please contact them.

www.legalombudsman.org.uk
Call: 0300 555 0333 between 9am to 5pm.
Email: enquiries@legalombudsman.org.uk
Post: Legal Ombudsman, PO Box 6167, Slough SL1 0EH

What if you are unhappy about our behaviour?

Our regulator, the Solicitors Regulation Authority can help you if you are concerned about our behaviour. This could be for things like dishonesty, taking or losing your money or treating you unfairly because of your age, a disability or other characteristic.

Visit their website to see how you can raise your concerns with Solicitors Regulation Authority.